As the name says, an e-commerce business deals with its clients online. It works through websites, and it serves its customers through them, so most of its work is based on the web. That does not mean it has no offices or employees who work from offices. It works and runs like any other business, and that means it has assets on its premises, whether fixed IT assets or other equipment. It is important to keep track of those assets and to manage them well.
The problem that they encountered
Our client, which specializes in e-commerce, has many offices. These offices are retail showrooms where the company buys second-hand cars, and its platform shows customers the other available showrooms where they can get the best deal.
With multiple retail showrooms, the client had built up a large number of assets that it needed to track and manage well, including fixtures, laptops and every other device its employees use.
Doing all this by hand, in a spreadsheet that was supposed to show live changes along with each asset’s owner and availability, was very difficult. The team could not keep up with the pace of change, and important information was lost as a result. They needed a system that would manage all their assets in an orderly, systematic way, and one that would show changes to their IT assets as they happened.
A system like this also helps profits, because maintenance does not lag behind and fewer goods are stolen or misplaced. It would let them keep track of their assets as they move, with full transparency, at any time.
They had several questions: How many IT assets are in each retail outlet? Who has which IT asset? Which assets are available to move to a place where they are needed more? Were all the assets accounted for?
What problem they were facing while they were maintaining manual records?
Keeping manual records of every asset in an organization is a lot of work. It takes time, effort and money, and it still never guarantees that the information is fully accurate. Entries can be wrong because of human error, or they can differ simply because of an employee’s bias. No organization wants to rely on a set of data like that. It needs a reliable set of data that is transparent and true, so it can make the best possible decisions.
Human error comes at a high cost, and no organization wants to bear it. It is always best to have an accurate, truthful picture of what you own. A good asset management system solves problems like these. With a few simple clicks, a report opens in front of you with transparent data that is kept current, which makes every decision easier.
There were a few approaches used by Asset Infinity for our client to overcome the problems that they were dealing with
Registering of all IT Assets available
Every IT asset in the client’s retail showrooms was registered in the system, so all the assets across the different showrooms could be tracked in an orderly way.
Real-time data storage
With cloud-based software, every asset is tracked as it changes, so the information available to the team has no discrepancies between locations.
Calculation of Depreciation
Depreciation was tracked on all IT assets, so the client could plan replacements alongside preventive maintenance.
What were the issues that our E-commerce Industry client was able to overcome after using our Asset Management Software
Asset Tracking
With our asset management software, the client was able to track all their assets across all their retail showrooms as they moved. It became very easy for them to know where their assets were, so they could base their decisions on the reports they saw.
Depreciation Calculation
Tracking the depreciation of your assets matters, because it tells you when to start setting money aside to replace an asset. Our asset management software makes it easy to keep track of the depreciation of your assets.
Asset Availability
With our asset management software, the client could see which assets were available at any time. This helped them allocate those assets where they were needed and get the most work out of them. In this way, no asset was wasted, and each one was used as fully as possible.
Easy Configuration
An organization with multiple offices has many internal processes. A single, well-organized system makes it easy to keep track of all the different premises and the assets at each one, in one place. Our system did this for the client: all the information was right in front of them, and the owner could access it no matter where he was.
Benefits the client achieved by using Asset Infinity
- Better use of assets
- Complete asset information with a single click
- Informed decisions based on reports
- Higher productivity
- Better ROI
- Depreciation calculation
- Unbiased, transparent reporting
From Spreadsheets to a Complete Picture
Technology has always played a large role in business, and as the world changes we need to adopt the newest technology to get the best results. Our client used our asset management software and now knows about every asset in its retail showrooms. It has the information it needs to make the best decisions for the organization, and it uses Asset Infinity to prevent asset theft and misplacement, which has raised its efficiency and productivity. You can read a summary of the project in our e-commerce asset tracking case study.
About Asset Infinity
Asset Infinity provides asset management software used by organizations in many industries around the world. It runs in our cloud or on your own servers, so each organization can choose the setup that suits it.
Asset Infinity helps you track all the assets your organization has registered in the system at any given time. It does not matter where your assets are at the moment, and all the data is stored securely in one place, which leaves no loose ends.
Preventive maintenance, depreciation calculation, asset tracking, asset auditing and much more are part of the software, replacing traditional methods with an automated system that needs little manual effort.